Health & Safety for Outdoor Activities
Health and Safety in the parks is very important and all events and activities must complete and submit a risk assessment. Advice can be found on the HSE website and example risk assessments can be found to download below.
Large events must also complete and submit an Event Safety Management Plan, advice can be found on the Purple Guide website.
- How long will it take to process my event application?
Depending on the size and nature of your event your application may take a few weeks to process. Whilst we can be flexible we do require at least 12 weeks’ notice to process an event licence.
- When do I pay my event licence and land bond?
Once your application has been accepted you will receive a licence to sign and return. Alongside the licence to sign will be your invoice stating the amount to pay and details on how to pay it is at this point you are required to pay unless we give other instruction.
- When will I receive the return of my land bond?
Once your event has finished how you leave the parkland will be assessed by a member of the team. If the parkland has been left in a good condition with no damage to the land and no litter left behind we will arrange for our finance team to return your deposit. The bond is usually returned in full after the event but, occasionally, it may be necessary to retain all or part of the bond to cover repairs. If this happens a full explanation of the costs which are being recovered will be supplied to you. Please note this process can take a couple of weeks.
- Can I have live music at my event?
At most events live music is fine provided you do not use a PA system before 9.30am and keep sound levels at a reasonable level, i.e. not over 75dBA, due to the close proximity many of the parks have to residential areas. You must disclose on your event application if you will have live entertainment. For public events for fewer than 499 people you may need an entertainment licence (Temporary Event Notice) from Milton Keynes Council in addition to the permission we give to use the parkland. For events for over 500 people you will need to apply for a Premises Licence from Milton Keynes Council, this process takes a minimum of six weeks. Please see information above on how to apply for this.
- Can I sell alcohol at my event?
If you wish to sell alcohol at your event you will need a Temporary Event Notice/Premises Licence from Milton Keynes Council in addition to the permission we give to use the parkland. Please see information above on how to apply for this. You must disclose on your event application if you will be selling alcohol at your event.
- My licence gives me non-exclusive permission to use the park for my event, what does that mean?
Our parks are public open parks and your licence gives permission to use the park for your activity but not exclusively. A licence issued by The Parks Trust is a non-exclusive licence so other people are entitled to use the space at the same time as you, whether they are walkers, cyclists, dog walkers etc. We are not able to guarantee that other activities will not take place at the same time as parks in Milton Keynes are public parks, however where possible, we do try and ensure that large events do not happen in the same place at the same time.
- I would like to host an event in the parks, where do I start?
In the first instance event organisers need to speak to the events team to see if their event is viable and date/location is available. The best way to do this is by emailing details to email@example.com Information can be found on our website about event requirements and downloadable packs with details about what organisers will need to consider when organising an event. http://www.theparkstrust.com/whats-on/holding-events-in-our-parks
- What do I have to do to get a stall at an event?
We have a few events where we have stalls. Pitches for commercial/craft stalls are £30+vat. Pitches are often free for community and charity stalls, contact the events team to see what your stall comes under.
A risk assessment and copy of your public liability insurance will be required along with pitch fees etc. Please note that we are unable to provide any equipment for stall-holders at our events, stall-holders must provide own fire-retardant marquee/gazebo, table, chairs etc.
If you would like to attend any of our events, please e-mail firstname.lastname@example.org.
- Can I have a BBQ in the park?
We have three different BBQ sites across our parks – four BBQ stones can be found at Campbell Park Canalside, four BBQ stones are at Willen Lake South and four BBQ stones are located at Caldecotte Lake. To have a BBQ in one of our parks you must apply for a licence from the events department if party is over 10 people. All BBQs must be supervised by responsible people at all times, who will ensure that it is extinguished satisfactorily prior to leaving the site and that all litter is removed from site at the end of the event. Campbell Park BBQ site: The BBQ area at Campbell Park Canalside can be found at the end of Campbell Park in a designated area by the pond. The BBQ stones in this area were paid for by the Tesco Bags for Help scheme which The Parks Trust successfully received in 2017.
- We have licensed fitness instructors who operate in our parksFitness...
- The Parks Trust hosted over 550 events in their parks in 2017
Discover our parks
- Campbell Park
Located at the heart of Milton Keynes, Campbell Park hosts many of Milton Keynes’ major festivals and events. Its imaginative mix of formal gardens, water features, woodland and open pasture mean it’s an ideal spot to enjoy the changing seasons.
There are no refreshment facilities in Campbell Park other than during special events. However, there are a wealth of cafes, bars and restaurants in the nearby city centre, theatre district and Xscape centre.
- Willen Lake North
Willen Lake North is home to one of Milton Keynes’ best-known landmarks, the first Peace Pagoda to be built in the western world - and to a rich and varied bird population.
Nearest refreshments are at the Lakeside Hotel and Cafe (weekends and school holidays) at South Willen Lake. The Camphill Community runs a vegetarian café opposite the main car park.
- Willen Lake South
Willen Lake is Milton Keynes’ most popular park. Visitors take part in watersports activities, go cycling, enjoy the playground, try the high ropes course or simply picnic along Willen’s shores. It’s a great place to entertain all ages of family and friends, whether it’s a visit to the café or restaurant, a stroll, trying a beginners’ course in sailing or hiring a pedalo or bike.
The one4six café and The Lakeside Pub operated by Fayre and Square.
- Caldecotte Lake
Planning an outdoor adventure in Milton Keynes? Explore the beautiful location of Caldecotte Lake. Whether its watersports, birdwatching or children’s activities, you’re sure to have a great family day out, with lots of space for little ones to run around, plus some tranquil corners to relax as well.
The Caldecotte Pub & Grill is open for meals, snacks and hot and cold drinks.
- Proud to be a member of the National Outdoor Events Association
- Events Health and Safety is our top priority when organising events