Health & Safety for Outdoor Activities
Health and Safety in the parks is very important and all events and activities must complete and submit a risk assessment. Advice can be found on the HSE website and example risk assessments can be found to download below.
Large events must also complete and submit an Event Safety Management Plan, advice can be found on the Purple Guide website.
- How long will it take to process my event application?
Depending on the size and nature of the event an application may take a few weeks to process. Whilst we can be flexible we do require at least 12 weeks’ notice to process an event licence for a large/commercial event and 4 weeks for a small event/activity.
- When do I pay my event licence and land bond?
Once your application has been accepted you will receive a licence to sign and return. Alongside the licence to sign will be your invoice stating the amount to pay and details on how to pay it is at this point you are required to pay unless we give other instruction.
- When will I receive the return of my land bond?
Once your event has finished how you leave the parkland will be assessed by a member of the team. If the parkland has been left in a good condition with no damage to the land and no litter left behind we will arrange for our finance team to return your deposit. The bond is usually returned in full after the event but, occasionally, it may be necessary to retain all or part of the bond to cover repairs. If this happens a full explanation of the costs which are being recovered will be supplied to you. Please note this process can take a couple of weeks.
- Can I have live music at my event?
At most events live music is fine provided you do not use a PA system before 9.30am and keep sound levels at a reasonable level, i.e. not over 75dBA, due to the close proximity many of the parks have to residential areas. You must disclose on your event application if you will have live entertainment. For public events for fewer than 499 people you may need an entertainment licence (Temporary Event Notice) from Milton Keynes Council in addition to the permission we give to use the parkland. For events for over 500 people you will need to apply for a Premises Licence from Milton Keynes Council, this process takes a minimum of six weeks. Please see information on MK Council website on how to apply.
- Can I sell alcohol at my event?
If you wish to sell alcohol at your event you will need a Temporary Event Notice/Premises Licence from Milton Keynes Council in addition to the permission we give to use the parkland. Please see information above on how to apply for this. You must disclose on your event application if you will be selling alcohol at your event.
- My licence gives me non-exclusive permission to use the park for my event, what does that mean?
Our parks are public open parks and your licence gives permission to use the park for your activity but not exclusively. A licence issued by The Parks Trust is a non-exclusive licence so other people are entitled to use the space at the same time as you, whether they are walkers, cyclists, dog walkers etc. We are not able to guarantee that other activities will not take place at the same time as parks in Milton Keynes are public parks, however where possible, we do try and ensure that large events do not happen in the same place at the same time.
- How can I find out about hosting events in the parks?
Information can be found on our website about event requirements and downloadable packs with details about what organisers will need to consider when organising an event.
- How can I apply for a stall at an event?
We have a few events where we have stalls. Pitches for craft stalls are £30+VAT. Cost for food stalls are higher and subject to food provider being registered with MK Council. Pitches are often free for community and charity stalls, contact the events team to see what your stall comes under. If you would like to attend any of our events, please e-mail firstname.lastname@example.org. A risk assessment and copy of your public liability insurance will be required along with pitch fees etc.
Please note that we are unable to provide any equipment for stall-holders at our events, stall-holders must provide own fire-retardant marquee/gazebo, table, chairs etc.
If you would like to attend any of our events, please e-mail email@example.com.
- Can I have a BBQ in the park?
We have three different BBQ sites across our parks – four BBQ stones can be found at Campbell Park Canalside, four BBQ stones are at Willen Lake South and four BBQ stones are located at Caldecotte Lake.
All BBQs must be supervised by responsible people at all times, who will ensure that it is extinguished satisfactorily prior to leaving the site and that all litter is removed from site at the end of the event. Campbell Park BBQ site: The BBQ area at Campbell Park Canalside can be found at the end of Campbell Park in a designated area by the pond. The BBQ stones in this area were paid for by the Tesco Bags for Help scheme which The Parks Trust successfully received in 2017.
Discover our parks
- Campbell Park
- Willen Lake North
- Willen Lake South
- Caldecotte Lake
- Proud to be a member of the National Outdoor Events Association
- Events Health and Safety is our top priority when organising events