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Enforcement Officer Data Privacy Information


Organisation Details:
Milton Keynes Parks Trust Ltd
Campbell Park Pavilion
1300 Silbury Boulevard
Campbell Park
Milton Keynes
MK9 4AD

Telephone: 01908 233 600
Email: privacy@theparkstrust.com

Milton Keynes Parks Trust is a registered charity: Charity No. 1007183 and is a Company registered in England and Wales with Company No. 2519659

 

Purpose and Lawful basis for processing:

The Parks Trust uses Body Worn Video (BWV), which uses video and audio recordings, including the capture of vehicle registration numbers to prevent crime and for public safety. In carrying out the statutory powers given by Thames Valley Police, our lawful basis is the performance of a public task. The Parks Trusts also uses BWV to establish, exercise, or defend legal claims in our legitimate interest.  

Please read our Privacy Notice for further information on other categories of personal data we may process about you. Some personal data collected by our Enforcement Officers may be categorised as Special Category Data. Our lawful basis to process special category data is established under substantial public interest. Any information that may be said or shown to the Enforcement officer whilst the BWV is recording may get processed.  

Some personal data collected may also be categorised as criminal offence data.  This type of data uses the preventing or detecting unlawful acts condition to process the information.  
  

Your personal data:

In some situations you will be under statutory obligation to provide us with certain information as part of the powers given by Milton Keynes Council and Thames Valley Police. The information that you are required to supply are:  

  • Your full name 
  • Your address of residence 
  • To have a photograph taken of you  

If you are a witness to an incident our Enforcement Officers may ask you to provide a witness statement. The only personal information we would request from you is:  

  • Your full name 
  • Your occupation  

 

How we will process your data:

We will ensure that we only process your data in accordance with the data protection principles:   

  • Lawfully and fairly; 
  • Collected only for the stated purposes  
  • Relevant to the purposes we have told you about and limited only to those purposes; 
  • Accurate and kept up to date; 
  • Kept only as long as is necessary for the purposes stated 
  • Kept and destroyed securely, including ensuring that appropriate technical and security measures are in place to protect your personal data and to protect personal data from loss, misuse, unauthorised access and disclosure.  

  
Recipients of personal data:

Any personal data collected will only be shared with the appropriate departments at Milton Keynes Council and Thames Valley Police and in accordance with data protection laws.  
  

Retention period:

BWV footage may be categorised into 2 types:  

  • Non-evidential data is footage that is not required for legal action, that the Trust has no legitimate interest in.  This data, once reviewed, is deleted immediately. If it is necessary for non-evidential data to be reclassified as evidential data, then that footage will be held to the evidential data retention period. 
  • Evidential data is footage that may be required later by Milton Keynes Council or Thames Valley Police is kept for 42 days then deleted. The exception to this is where we are under a legal obligation to retain the footage past our retention periods, for example for the purposes of an ongoing legal claim.  

  

Your rights: You have certain rights over the personal data we hold on you.  
  

Right to Access: You can request a copy of body worn footage where you are identifiable. Please note that we may redact, blur or otherwise obscure information that we cannot disclose without impacting the rights and freedoms of others. We also may not disclose footage to avoid prejudice to the prevention, detection, investigation or prosecution of criminal offences.  If process your request, we will transfer any data to you electronically.  If this cannot be done, then we will provide you the footage on a single write CD.  
  

Right to Erasure: You can request for us to delete footage you are identifiable in.  Please know that we will retain any footage if it is required to comply with a legal obligation, or in the exercise or defence of legal claims, and to support law enforcement.   
  

Right to object: You can object to the recording taking place. Please know that we have the right to continue recording when we're performing our statutory powers.  
  

If you feel that The Parks Trust has violated your rights in any way, please contact privacy@theparkstrust.com to discuss or to make a complaint, please follow our complaints procedure.  
 
You also have a right to make a complaint to the Information Commissioner’s Office (ICO). You can find the ICO’s contact details here: make a complaint to the ICO.